Global Operations Coordinator

Administrative / Operations Marlow, UK

You will love this role if you:

  • Enjoy working in a fun but busy environment as part of a team of great people
  • Like a challenge and are always keen to exceed expectations
  • Have a keen interest in our business and finding ways to improve the way we work


You will be a success if you:

  • Have great attention to detail
  • Like working with people to build strong working relationships
  • Can work to deadlines and are good at prioritising and working with other
  • Are proactive in your approach and always thinking ahead
  • Have excellent communications skills

As part of the OPEN Health Evidence & Access (E&A) team, you’ll be responsible for the following:


Development and management of the operational processes, support systems, finance procedures and administrative activities that facilitate the effective running of the four ‘Centres of Excellence (CoE) in the newly formed Evidence & Access team.

Global Operations

  • Support to improve processes across E&A, including development and implementation of innovative and efficient operational systems/ways of working
  • To be a champion for, and assist with, the implementation of new initiatives from the OH Central teams e.g. IT, legal, data privacy, health and safety
  • Primary point of contact for queries from Central Operations, HR and Finance processing teams
  • Oversight of consistent E&A practice in global systems (e.g. distribution list structure, naming conventions etc)
  • Work closely with CoE leads/senior team to prepare for, and implement new global ‘enterprise resource planning system’
  • Ensure timesheet consistency across E&A globally through the implementation of processes and training

UK HR

  • Management of UK E&A team new starter paperwork, system set up requests (IT/equipment etc) and inductions
  • Support UK E&A Line Managers with the integration of new starters, as required

Finance

  • Support Central Operations team and RWE Workflow Manager with supplier set-up, PO process and maintenance of supplier trackers (initially UK-only but to be rolled out to global team)

UK Administrative support

  • Travel bookings for E&A team, as appropriate
  • Conference registrations & assistance with conference logistics
  • CoE meeting support; agendas, slide/presentation material development, noting and circulating actions and venue bookings, where appropriate
  • Purchase of journals/articles for project teams, training courses etc
  • Assisting team with ongoing subscriptions/memberships to professional associations and platforms to ensure these are managed and contracted in an efficient and cost-effective way
  • Ad hoc day-to-day administrative support to the senior team, as required


What you’ll bring:

  • Confidence - pro-active with a desire to exceed expectations
  • Ability to multitask and prioritise
  • Excellent time management skills
  • Excellent written and verbal communication and interpersonal skills
  • Attention to detail
  • Able to work independently and as part of a team
  • Competent in using Microsoft Word, PowerPoint, Excel and Outlook


What we offer:


At OPEN Health, we are entirely dependent upon our people. They are the basis of every contract we win, every service we provide and every project we deliver. As a result, we are always on the lookout for the brightest, most enthusiastic, creative and ambitious individuals to join our teams. We work hard to create friendly and collaborative workplaces; to provide fascinating professional challenges and amazing opportunities.
We have an extensive benefits package that includes:

  • A total of 29 days holidays – 25 plus an additional 3 at Christmas shutdown and your birthday off
  • Flexible start and finish times around core office hours
  • 4 pm Friday finish
  • A training platform that provides access to self-paced and face-to-face learning & development
  • Group Income Protection
  • Private Medical Insurance
  • Employee Assistance Programme
  • Life Assurance
  • Enhanced parental leave
  • Casual dress code
  • Active CSR community supporting a range of worthwhile causes

Reasons to join OPEN Health

People are at the heart of our business. Without our incredibly talented people we couldn’t offer our clients the world-class service they have come to expect. We know how important it is to support, develop, reward and encourage.

See more reasons to join us »


About OPEN Health

OPEN Health brings together deep scientific knowledge, global understanding and broad specialist expertise to support our clients in improving health outcomes and patient wellbeing.

We are united as one flexible organization, harnessing the power of the collective to solve complex challenges. Our global team of experts — many with PhDs and PharmDs — work strategically alongside our client partners in Medical Affairs, Health Economics and Outcomes Research (HEOR), Market Access and Commercial teams across a wide range of therapy areas.

OPEN Health: Established as many. United as one.

Apply for this position

If you're interested in this position, please click the link below to apply. If you have any questions, please email us at talentteam@openhealthgroup.com, or call the Talent Team on 01628 481112.

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