Contracts Coordinator- Part-Time 20-24 hours per week

Administrative / Operations London, UK

You will love this role if you:

  • Believe the details matter and have a meticulous orientation for all you do
  • Possess a strong customer service ethic
  • Are drawn to an operational role that advances business growth through organized and efficient work flow and proactive communication
  • Have a well developed sense of urgency and ownership
  • Have an affinity for connecting the dots and seeing new ways to accomplish tasks

You will be a success if you:

  • Have documented success coordinating contracting templates and working through to signoff
  • Have supported contracting work flow in a highly matrixed organization
  • Are familiar with a range of contracts including MSAs, SOWs and CDAs
  • Are equally comfortable in a team or individual contributor role ensuring tasks are completed on time with accuracy and efficiency
  • Have served as POC for client questions about contracting

As part of the Evidence & Access (E&A) team, you’ll be responsible for the following:

This is a key coordination role within a busy global agency focused on the Evidence and Access (E &A) contracting process, including updating templates and coordinating the review and approval process. As an essential contributor to the efficient and effective contracting process you will:

  • Support consulting teams to develop contractual documents for projects using template documents. Documents include Confidential Disclosure Agreements, Master Service Agreements and Scope of Work documents.
  • Partner with the legal team to complete contractual documents and serve as a liaison between OH consultants, OH legal team and client contacts.
  • Track, prioritise and communicate efficiently about status of contractual documents, ensuring deadlines are met.
  • Liasie with consultants to ensure project specifications are accurately reflected in contractual documents.
  • Coordinate remote vendor assessments, audits and respond to Requests For Information across E&A.
  • Communicate with clients to clarify requirements and disseminate information amongst OH team.
  • Serve as the central contact person between the legal/compliance and project delivery teams.

What you’ll bring:

  • 2+ years relevant experience in a similar role. Contract coordination working with legal teams is appreciated
  • Confidence - pro-active with a desire to exceed expectations
  • Ability to multitask and prioritise
  • Excellent time management skills
  • Excellent written and verbal communication and interpersonal skills
  • Attention to detail
  • Able to work independently and as part of a team
  • Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook)

What we offer:

At OPEN Health, we are entirely dependent upon our people. They are the basis of every contract we win, every service we provide and every project we deliver. As a result, we are always on the lookout for the brightest, most enthusiastic, creative and ambitious individuals to join our teams in the UK. We work hard to create friendly and collaborative workplaces; to provide fascinating professional challenges and amazing opportunities.
We have an extensive benefits package that includes:

  • A total of 29 days holidays – 25 plus an additional 3 at our Christmas shutdown plus your birthday off
  • Flexible start and finish times around core office hours
  • 4pm Friday finish
  • A training platform that provides access to self-paced and face-to-face learning & development
  • Group Income Protection
  • Private Medical Insurance
  • Employee Assistance Programme
  • Life Assurance
  • Enhanced parental leave
  • Casual dress code
  • Active CSR community supporting a range of worthwhile causes

Reasons to join OPEN Health

People are at the heart of our business. Without our incredibly talented people we couldn’t offer our clients the world-class service they have come to expect. We know how important it is to support, develop, reward and encourage.

See more reasons to join us »

About OPEN Health

OPEN Health brings together deep scientific knowledge, global understanding and broad specialist expertise to support our clients in improving health outcomes and patient wellbeing.

We are united as one flexible organization, harnessing the power of the collective to solve complex challenges. Our global team of experts — many with PhDs and PharmDs — work strategically alongside our client partners in Medical Affairs, Health Economics and Outcomes Research (HEOR), Market Access and Commercial teams across a wide range of therapy areas.

OPEN Health: Established as many. United as one.

Apply for this position

If you're interested in this position, please click the link below to apply. If you have any questions, please email us at, or call the Talent Team on 01628 481112.

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